The meeting covered updates from various team members about their current locations and experiences, including training activities and weather conditions across different regions. The group discussed membership applications and financial matters, including unpaid invoices from associations and the need for audits, while also addressing issues with payment processing for transactions with sanctioned countries. The team reviewed upcoming events and conventions, including registration details, accommodation costs, and gift-giving customs for an upcoming trip to Japan, while also discussing the status of the Jane Ord Scholarship and clarifying arrival dates for an upcoming event.

The group discussed their current locations and experiences, with Ivana sharing details about her training with a deaf-mute group in Doha, which she found positive despite the challenges of communication and humidity. WFTGA mentioned being in Toronto after completing tours of South America, and the conversation included updates from other participants about their weather conditions and locations. The conversation ended with a brief mention of forest fires affecting various regions, including the United States and Canada.

The team discussed several membership applications, with Cristina noting that most were straightforward except for Northern Cyprus, which they were unsure how to handle. They agreed to proceed with the Buenos Aires application once the applicants provide documentation proving their status as professional tour guides, as required by the constitution. Sonya mentioned receiving new delegate applications from Australia and Japan, with the Japanese team having registered 9 delegates so far. Ivana and Cristina were authorized to review these applications without needing to inform Sonya unless there were issues.

The board discussed handling unpaid invoices from associations, particularly focusing on an Indian association that had not paid for three years. Sonya explained that associations must pay to maintain voting rights, while WFTGA shared details about a Canadian association's payment issues, noting that Sandy had paid €173 (intended for €100) to ensure her ability to attend the Japan event. The board agreed to carry forward the excess payment of €60 as credit for next year's membership fee.

The team discussed issues with payment processing and account access, particularly regarding transactions with Iran and other sanctioned countries through Stripe and Wise. CEFAPIT reported ongoing problems with paying invoices to a student in India, with funds not being received despite multiple attempts to resolve the issue. The team also noted that Stripe, being US-based, operates under different compliance requirements, which explained the restrictions on transactions with certain countries.

The meeting focused on financial matters, including an unpaid UNWTO invoice from 2021 that was allegedly waived due to the pandemic, with Sonya confirming this through communication with Lushka and the need to find supporting evidence in the President's inbox. The group discussed the Survey Monkey invoice payment, which Viola Lewis confirmed should be paid by the organization rather than personally, and the need for an audit, which was confirmed to be due every two years. Additionally, there were pending payments for the Saba Convention and a Cyprus course, with Viola Lewis handling these matters, and the group agreed to send payment reminders for eligible voting members ahead of the virtual General Assembly in October.

The meeting discussed the status of several missing member associations, including Serbia, Croatia, Ethiopia, and others, with particular concern about Russia's non-payment of membership fees and potential expulsion. The group agreed to maintain a non-political stance regarding membership issues and decided to wait for clarification from the convention organizers about accompanying person rates before responding to Izumi's questions. James and others shared experiences about past conventions and the handling of accompanying person rates, with James noting that different rates existed for non-guide accompanying persons and suggesting that these rates should be maintained.

The group discussed pricing and registration details for an upcoming event, focusing on rates for delegates, non-members, and accompanying persons. They agreed that expo accompanying persons would pay the accompanying person rate, with any room changes covered by the relevant expo member. Sonya and Viola confirmed this clarification, while Ivana mentioned needing to double-check Milosh's registration status. WFTGA reviewed hotel costs, noting a single room at €736 and a twin room at €530 for the 5-night stay, and calculated the approximate cost for a plus-one attendee.

The meeting covered several topics, including the need for a formal letter of invitation in Japanese to facilitate entry into Japan for delegates, which WFTGA emphasized would be helpful. Viola and Ivana discussed the importance of completing a survey from Governology and the need to finalize guidelines for the newsletter, with Ivana agreeing to follow up on the survey. Training updates were provided by Viola, highlighting ongoing challenges with national trainers and the need for more engagement, while WFTGA encouraged support for a trainer from Albania by promoting the Facebook post. Ivana offered to assist Viola with communication regarding trainer portfolios, and both agreed to coordinate on encouraging responses from interested trainers.

The group discussed gift-giving customs for an upcoming trip to Japan, with James suggesting bringing maple syrup and ice wine as gifts, while also planning to purchase Mozart Kugels and maple candies. They agreed that food items are particularly appreciated in Japan, though Ivana and AGIC suggested including non-edible gifts like filigree hangers that could be taken home. James also proposed selling T-shirts at the event, featuring the World Federation logo and a list of host cities, as a way to raise revenue and manage leftovers.

The group discussed the status of the Jane Ord Scholarship, which is no longer being sponsored by the foundation that previously funded it. They clarified that any remaining funds for the scholarship would come from WFTGA's own resources, such as raffles and auction sales. The team also addressed confusion about arrival dates for an upcoming event, with Sonya agreeing to check with Sebastian for official confirmation on the required arrival dates and hotel arrangements.