Sonya and Cristina discussed the alterations in global weather patterns and their effect on the travel and tourism industry. Cristina observed an increase in unpredictable weather, which resulted in last-minute bookings and changes in customer demographics, including an influx of American tourists and digital nomads purchasing property in locations such as Lisbon. They also explored the impact of tourism on their local town, with rising prices and challenges faced by river cruise companies due to unpredictable weather and water levels. Despite these challenges, the group agreed on the need for adaptation and business resilience.

Sebastian discussed the management of working groups and the need to involve more members. He also mentioned a meeting with Alushka to finalize policies and procedures, and ongoing correspondence with the Pco about the convention. Sebastian shared that a handover to the team in Vienna was being planned, with a focus on face-to-face meetings for document transfer. Ivana was asked to prepare and send a list of external partners for review, as it was noted that many records from the last expo were missing. It was also mentioned that the person in question was still complaining about the General Assembly and that the Austrian Association would likely organize a final handover for her.

Sonya agreed to generate a transcript from existing recordings, which Sebastian approved. Sebastian presented an extensive plan for the organization's working groups, including roles, potential topics, and the creation of a delegates group. The team identified Ivana, Cristina, James, and Sarah as leads for various groups, with Sebastian proposing the use of WhatsApp groups and an internal area for file sharing. The team also discussed the ongoing work on bidding documents and the importance of clear rules and procedures for working groups. They also debated the implementation of a tier system for members, agreeing to further investigate its practicality.

Ivana, Sebastian, and Cristina discussed the inclusivity and exclusivity of their organization's working groups. They debated the need for some groups to be open to all and others to be exclusive, and the importance of verifying members' affiliations. The team also deliberated on the criteria for selecting members, the importance of regular introduction meetings for new members, and the consequences of non-responsiveness to group communications. They agreed to further clarify the status of individual members, members through associations, and affiliate members, and to improve future conventions based on feedback.

The group identified their individual roles and responsibilities in their project, with Cristina leading, Ivana overseeing PR, Sebastian handling conventions, and Sarah supporting. They agreed on involving Kapi in conventions and James in PR and social media due to his interest and potential contribution. The group considered outsourcing the newsletter and website management to a third party or delegating tasks to members. James offered to write website content and suggested promoting it primarily through social media to reach their target audience.

The team discussed ways to improve the layout and functionality of the training brochure and working group roles. James proposed merging conventions and activities to streamline workflow, but Kapi and Cristina disagreed, insisting on keeping conventions separate. The team also agreed on the importance of monthly discussions about each working group's activities, possibly involving Marica for updates on the area reps. Additionally, Cristina suggested incorporating podcasts as an activity, while Sebastian, Ivana, and Cristina discussed creating clear and concise introduction paragraphs for their respective groups to be included in a newsletter to the Association. Lastly, Ivana highlighted the potential of promoting the newsletter on Facebook.

Ivana proposed sharing newsletter updates on Facebook to improve membership engagement. James suggested a trial of this strategy until January, after which they would assess its effectiveness. Sebastian proposed having two newsletters: one internal and one public. The group also discussed the formation of working groups to address specific issues, with the aim to have these groups operational by August. The idea of a steering group was raised by James, to which Sebastian agreed, suggesting it could make suggestions to the Exbo for consideration.

Sebastian proposed the creation of a steering group for the association and delegates, responsible for representing the group and making future statements. The group would comprise of current delegates, with new appointments every two years, and would be moderated to include someone from the training portfolio. James suggested that the group should also include a liaison from each association, who would act as a representative and continue discussions between conventions. The decision on the exact terminology and structure of the new group will be continued in future discussions.

The team discussed the roles and responsibilities of delegates and liaisons in their organization. It was agreed that delegates should be appointed by their associations, with the option to replace them at short notice. Delegates would then participate in the Delegates Forum for discussions and updates. Each association was to have one delegate with working group reports presented in the forum. Deadlines for a forthcoming newsletter were set, and a follow-up meeting was scheduled to discuss the financial aspects, including a new budgeting system. Lastly, James offered to update the website's news and events section, and Sebastian planned to create a more user-friendly form for this purpose.